Implementing role-based access controls and leveraging security roles in Dataverse is the most effective method to secure data sharing in Power Apps. This approach allows administrators to define specific access levels and permissions based on user roles, ensuring that only authorized users can access or manipulate data. Role-based access control (RBAC) enables organizations to tailor data accessibility according to the needs of different users or groups, promoting both security and compliance by limiting exposure to sensitive information.
Security roles in Dataverse can be configured to include various permissions such as create, read, update, and delete, providing a granular approach to data management. This ensures that users only have access to the data necessary for their roles, reducing the risk of unauthorized access and data breaches.
In contrast, creating public URLs for all apps exposes them to anyone with the link, undermining security. Encrypting data at rest is important but does not address the broader issue of user access and permissions. User feedback assessments, while valuable for improving app usability, do not contribute directly to data security. Thus, utilizing role-based access with security roles aligns perfectly with best practices for managing data access in the Power Platform.